Executive Assistant (AI)

Location: San Francisco, United States; hybrid collaboration with 3+ days per week in the San Francisco office, Tuesday–Thursday.

Base salary: $100,000–$140,000 per year, depending on experience, location, and level, plus equity and benefits.

Company

Applied AI technology company partnering with major organizations to rearchitect critical operations and deploy reliable AI-native systems across telecom, healthcare, insurance, manufacturing, consumer goods, and social sectors.

What you will do

• Manage scheduling, travel, meeting preparation, personal logistics, priorities, and follow-up for the CEO.
• Take ownership of unfamiliar, multi-step requests such as urgent international visa coordination, business research, meeting preparation, and strategic projects.
• Coordinate communication and logistics for candidates, customers, investors, board members, partners, executives, employees, and external vendors.
• Research stakeholders, support relationship development, coordinate outreach, and follow up on introductions and objectives.
• Build trackers, workflows, briefing materials, daily priority summaries, meeting-preparation standards, and follow-up systems for the Office of the CEO.
• Coordinate cross-functional work, establish ownership, and improve recurring operational friction across the company.

Requirements

• Recent graduate or professional with approximately 0–3 years of experience.
• Strong academic, professional, entrepreneurial, or extracurricular achievement.
• Exceptional organization, attention to detail, follow-through, written and verbal communication, and resourcefulness.
• Sound judgment when handling confidential information and interacting with senior executives.
• Ability to move between strategic projects and hands-on logistics in a fast-changing environment.
• Ability to work from the San Francisco office at least 3 days per week, Tuesday–Thursday.

Nice to have

• Fluency with AI tools and an instinct for using technology to improve work.
• Intellectual curiosity, rapid learning ability, ambition, and a low-ego, service-oriented approach.

Culture & Benefits

• Meaningful equity and a comprehensive benefits package.
• 100% medical, dental, and vision insurance coverage for employees and dependents.
• Flexible time off and wellness benefits covering fitness, mental well-being, fertility, and family building.
• Complimentary in-office lunches and snacks.
• Access to modern AI models, AI tools, and high-impact projects with major enterprises.
• Fast-moving, mission-driven environment valuing curiosity, pragmatism, and excellence.