Office Manager / Executive Assistant

Location: On-site in the San Francisco office, United States

Salary: $100K–$130K per year, plus meaningful equity.

Company

hirify.global Technologies builds quantum-accelerated AI servers designed to improve the speed and affordability of AI training and inference.

What you will do

• Provide administrative and operational support to the co-founder, including calendar management, scheduling, meeting coordination, and follow-up tracking.
• Coordinate domestic and international travel, including flights, hotels, ground transportation, and itineraries.
• Own day-to-day operations for the San Francisco office, including vendors, facilities, supplies, food and beverage programs, deliveries, access, and workspace logistics.
• Support onboarding and offboarding logistics, office process improvements, and scalable operational systems.
• Coordinate visits for candidates, investors, partners, and other guests, as well as leadership meetings, company gatherings, and San Francisco events.
• Partner with Operations, People, Finance, IT, and other teams while taking ownership of special projects.

Requirements

• Experience in office management, executive support, operations, hospitality, or a similar high-touch environment.
• Strong organizational skills, exceptional attention to detail, and the ability to manage multiple priorities.
• Sound judgment, discretion, professionalism, and the ability to work independently with sensitive information.
• Proactive, hands-on approach with the ability to anticipate needs and solve problems before they become blockers.
• Excellent written and verbal communication skills, with confidence working with executives, employees, candidates, vendors, and external partners.
• Comfort building processes where none yet exist.

Culture & Benefits

• Grounded, optimistic, rigorous, and collaborative working culture focused on curiosity, intellectual courage, and shared purpose.
• Thoughtful use of agentic AI tools, including Claude Code, Codex, and AI-assisted workflows.
• Visa sponsorship support is available whenever possible.
• Company-sponsored health coverage, meaningful equity, and competitive compensation.
• Unlimited PTO, company offsites, and casual team socials.