Executive Assistant to the CEO (AI)

Location: New York City office; in-person 4 days per week

Salary: $95K–$120K annually, plus equity and bonus

Company

hirify.global uses proprietary AI models to automate complex healthcare paperwork, helping patients access specialist care faster and enabling providers to receive payment from insurance companies.

What you will do

• Own end-to-end calendar management for the CEO, resolving conflicts and protecting time for travel, meetings, and deep work.
• Partner with the Chief of Staff to align the CEO’s schedule with strategic priorities and ensure meeting readiness.
• Plan and manage domestic travel for client and prospect meetings, off-sites, and external appearances.
• Build lightweight systems and documentation to improve executive workflows, using productivity tools and AI.
• Act as a high-judgment point of contact for internal and external stakeholders while maintaining confidentiality.

Requirements

• 4+ years of experience supporting a CEO, founder, or senior executive with complex and fast-changing schedules.
• Strong experience in high-volume calendar coordination, logistics, meeting preparation, and proactive problem-solving.
• Excellent organization, written and verbal communication, discretion, judgment, and attention to detail.
• Comfort collaborating with senior leadership and cross-functional teams in person.
• Proficiency with G Suite, Slack, Zoom, Mac, Notion, and Claude, with interest in using AI to streamline workflows.
• Understanding of startups and the technology industry.

Nice to have

• Board-level support and board-of-directors governance experience.
• Prior partnership with a Chief of Staff or Office of the CEO team.
• Experience with generative AI and automation in an administrative setting.
• Experience working with Executive Operations or People teams.
• Interest in healthcare and willingness to assist with light personal executive tasks.

Culture & Benefits

• Impact-focused work aimed at reducing patient delays across the U.S. healthcare system.
• Collaboration with a driven team in the Hudson Square office.
• Free lunch and a fully stocked snack pantry.
• Unlimited PTO and competitive parental leave.
• 100% paid employee health benefit options and an employer-funded 401(k) match.
• New office at 345 Hudson Street.