USA Benefits & Payroll Administrator

Location: Montreal, Canada

Annual salary: $75,000–$95,000 CAD

Company

hirify.global provides a technology platform and operates across multiple entities requiring coordinated payroll, benefits, and compliance administration.

What you will do

• Process regular, off-cycle, and ad hoc payroll for multiple US-based entities.
• Manage payroll calculations, tax withholdings, garnishments, payroll records, vendor relationships, and year-end W-2 activities.
• Administer US medical, dental, vision, life, disability, FSA/HSA, and 401(k) benefits throughout enrollment, changes, terminations, COBRA, QMCSO, and qualifying life events.
• Coordinate annual open enrollment, plan renewals, billing reconciliation, compliance testing, audits, and Form 5500 filings.
• Manage leaves of absence, including eligibility, documentation, pay, benefits continuation, and return-to-work processes.
• Prepare compliance filings and reports, support acquired-entity integration, and improve payroll and benefits processes with Finance, Legal, and People Operations.

Requirements

• 3–5+ years of hands-on US payroll processing and benefits administration experience in multi-state, multi-entity environments.
• Strong knowledge of federal and state payroll tax regulations and benefits compliance, including ERISA, ACA, COBRA, FMLA, and 401(k) administration.
• Experience with HRIS and payroll platforms such as ADP, Paylocity, Gusto, Rippling, or similar systems.
• Advanced Excel or Google Sheets skills, including VLOOKUPs, pivot tables, and data reconciliation.
• High discretion and integrity when handling confidential compensation and personal data, together with strong communication skills.
• Bachelor’s degree in Human Resources, Business Administration, Finance, Accounting, or a related field, or equivalent practical experience.

Nice to have

• FPC, CPP, or CEBS certification.

Culture & Benefits

• Inclusive environment valuing diverse experiences, perspectives, identities, and backgrounds.
• Regular employees may be eligible for performance-based bonuses.
• Benefits include a full range of employee benefit programs.
• Recruitment-related AI tools may be used for administrative automation under human oversight; hiring decisions are made by people.