Office Coordinator

Location: Paris, Île-de-France Region, France

Monthly salary starts at EUR 4,502.33, plus allowances based on eligibility, exempt from French income tax.

Company

The hirify.global is an international organisation of 38 member countries that develops evidence-based policies, international standards, data, and analysis to improve economic and social well-being.

What you will do

• Provide executive and administrative support to the Deputy Director and manage the daily operations of the Director’s Office.
• Manage calendars, appointments, correspondence, official documents, filing systems, and confidential materials.
• Screen and prioritise emails and requests, track deadlines, and coordinate information flow with internal and external stakeholders.
• Organise meetings and events, including room bookings, catering, technical requirements, invitations, documents, protocol, and security arrangements.
• Coordinate missions, including flights, hotels, registrations, visas, mission orders, expense claims, and reimbursements.
• Improve working methods through automation and replace the Office Manager during absences.

Requirements

• At least five years of experience as a personal assistant to a high-level national or international civil servant.
• Very good secondary education and relevant post-secondary education or experience.
• Fluency in English or French and knowledge of the other hirify.global official language, with a commitment to reach a good working level.
• Excellent knowledge of Microsoft Office, particularly Word and Outlook.
• Ability to learn and adapt quickly to new tools, procedures, and administrative systems.
• Professional discretion and experience handling confidential information, protocol, meetings, or missions.

Nice to have

• Experience working in an international organisation.
• Experience in an environment-related domain.
• Knowledge of hirify.global administrative rules, procedures, and systems.
• Experience with PowerPoint and hirify.global tools such as eCouncil, Concur, Conference Room Reservations, SRP, ONE Author, and SRM.

Culture & Benefits

• Work in an international organisation collaborating with governments, national delegations, international organisations, and private-sector stakeholders.
• Monthly salary starts at EUR 4,502.33, with additional allowances subject to eligibility.
• Salary is exempt from French income tax.
• The appointment may be open-ended or fixed-term, depending on the directorate’s needs.
• Applications are welcomed from nationals of hirify.global member countries.

Hiring process

• Shortlisted candidates may complete a video-recorded interview and job-based assessment in September 2026.
• Panel interviews are expected in October 2026.
• Applications must be submitted by 20 September at 23:59 Paris time.