Sr. Administrative Assistant (R&D)

Location: Libertyville, Illinois, United States

Salary: $62,000–$90,000 yearly

Company

hirify.global is an independent, employee-owned healthcare products company developing, manufacturing, and marketing products for ostomy care, continence care, and critical care worldwide.

What you will do

• Provide senior-level administrative and executive support to R&D leaders, including calendar ownership, global scheduling, meeting coordination, and follow-up management.
• Arrange domestic and international travel, including visa-related logistics and expense reporting.
• Draft, edit, and distribute confidential correspondence, reports, presentations, and other communications.
• Plan and coordinate leadership meetings, events, internal forums, and cross-functional initiatives.
• Maintain files, records, SharePoint sites, and data in learning management and project systems.
• Support departmental reporting, research, budgeting, cost-center tracking, onboarding, compliance, and process improvement initiatives.

Requirements

• Associate's Degree and at least 6 years of related experience.
• At least 6 years of progressive administrative, executive assistant, or similar experience supporting senior leaders or functional teams.
• Experience managing calendars, meetings, travel, expenses, documentation, and confidential information.
• Proficiency in maintaining and analyzing data with tools such as Excel, SAP, or HRIS systems.
• Ability to manage multiple priorities and deadlines during standard business hours in a dynamic environment.
• Availability for occasional business travel and attendance at meetings or events.

Culture & Benefits

• Employee-owned organization focused on making life more rewarding and dignified for people using its products and services.
• Medical, prescription, dental, vision, disability, life, wellbeing, and voluntary benefit programs.
• Paid parental and caregiver leave, statutory leave programs, paid holidays, vacation, and sick days.
• 401(k) retirement savings plan with auto-enrollment, Roth contributions, vesting, and eligible safe-harbor matching contributions.
• Education assistance, adoption assistance, and wellness programs and incentives.