Sr. Administrative Assistant (R&D)

Location: Libertyville, Illinois, US

Salary: $62,000–$90,000 yearly

Company

hirify.global is an independent, employee-owned healthcare company developing, manufacturing, and marketing ostomy care, continence care, and critical care products worldwide.

What you will do

• Provide senior-level administrative and executive support to R&D leaders, including calendar ownership, global scheduling, meeting coordination, and follow-up.
• Prepare agendas, materials, correspondence, reports, presentations, and confidential communications.
• Arrange domestic and international travel, including visa logistics and expense reporting.
• Plan and execute leadership meetings, events, internal forums, and functional communications.
• Maintain records, SharePoint sites, learning management systems, project tools, and other enterprise data.
• Support reporting, budgeting, cost-center tracking, onboarding, compliance, special projects, and process improvement initiatives in collaboration with HR, IT, Finance, Legal, and Facilities.

Requirements

• Associate’s Degree and a minimum of 6 years of related experience.
• At least 6 years of progressive administrative, executive assistant, or similar experience supporting senior leaders or functions.
• Experience managing calendars, meetings, travel, expenses, documentation, and confidential information in a professional business environment.
• Ability to communicate effectively by email, phone, and virtual platforms and collaborate across departments.
• Ability to maintain and analyze data using tools such as Excel, SAP, or HRIS systems and prepare reports and dashboards.
• Ability to manage multiple priorities and deadlines in a dynamic, fast-paced environment while maintaining data accuracy, confidentiality, and secure handling of sensitive information.
• Availability during standard business hours, with occasional business travel and attendance at meetings or events.
• Ability to follow company policies related to ADA, data privacy, ethics, policies, procedures, and benefits.

Culture & Benefits

• Employee-owned organization guided by an inclusive, people-focused, customer-centric, and performance-driven culture.
• Medical, prescription, dental, vision, disability, life, accident, wellness, spending and savings accounts, and statutory leave programs.
• Paid parental and caregiver leaves, 11 paid holidays, vacation based on length of service and status, and statutory sick days.
• 401(k) plan with auto-enrollment, Roth option, vesting, and eligible safe-harbor matching contributions.
• Education assistance, adoption assistance, voluntary benefits, and peer-to-peer recognition programs.