Administrative Assistant IV

Location: Remote US; most roles can be performed almost anywhere within the country of employment, with occasional in-person work or onboarding possible.

Base pay per year: $115,000–$165,000 in CA, WA, NY, NJ, and CT; $101,000–$151,000 in all other U.S. states.

Company

Affirm provides transparent, predictable payment solutions that allow people to pay over time without hidden fees.

What you will do

• Support two Senior Executives on Engineering Teams with their administrative needs and manage schedules to protect time for priority work.
• Schedule and deconflict meetings across multiple time zones, create calendar events and agendas, prepare slide decks, and communicate with attendees.
• Attend meetings when requested to manage Zoom, track action items, and coordinate follow-up.
• Coordinate team operations, team-building events, and onsite or offsite meetings.
• Partner with the Administrative Assistant supporting the Consumer Engineering Product counterpart to coordinate executive priorities, cross-functional meetings, strategic initiatives, and organizational planning.
• Handle travel and expense coordination through Navan, prepare documents and presentations, reconcile basic team travel and expense budgets, and complete special projects while applying AI tools to improve productivity and administrative processes.

Requirements

• 2–4 years of relevant administrative experience.
• Ability to work independently and across various teams in a rapidly growing, fast-paced, dynamic environment.
• Working knowledge of Google Suite, Microsoft Office, Navan, and Zoom.
• Strong work ethic, professionalism, confidentiality, good judgment, and the ability to handle conflict and exchange feedback diplomatically.
• Ability to professionally challenge requests when appropriate, offer thoughtful alternatives, manage expectations, and align decisions with executive priorities and business objectives.
• Highly organized and resourceful, able to juggle multiple tasks with acute attention to detail and strong follow-through.

Nice to have

• Familiarity working with engineering teams.

Culture & Benefits

• Remote-first work environment with flexibility within the country of employment and an in-person onboarding experience for new hires.
• 100% subsidized medical coverage for employees and dependents, plus dental and vision coverage.
• Monthly stipends for technology, health, and wellness expenses.
• Flexible time off and generous holiday calendars.
• Employee stock purchase plan allowing employees to buy Affirm stock at a discount.
• Inclusive interview process with accommodations available for candidates with disabilities.

Hiring process

• Affirm provides an inclusive interview process and can offer accommodations for candidates with disabilities.