Executive Administrative Assistant (IT Leadership)

Location: San Jose, California, United States. Onsite attendance in the San Jose office is required five days per week.

Salary: $91,200–$125,400 USD, stated as the hourly equivalent range for a non-exempt hourly position.

Company

hirify.global is a corporate organization with an IT leadership function.

What you will do

• Provide executive support to the CIO and members of the IT leadership team.
• Manage complex calendars, schedule meetings, and coordinate domestic and international travel.
• Coordinate communication between executives, employees, business partners, and external stakeholders.
• Organize leadership meetings, offsites, events, information, deliverables, and follow-through on key actions.
• Prepare presentations, reports, meeting materials, and business documents.
• Process and reconcile executive expenses and handle sensitive, confidential information with discretion.

Requirements

• 10+ years of experience supporting senior executives in a complex, fast-paced corporate environment.
• Proven experience supporting C-level executives and leadership teams.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, and collaboration tools such as Microsoft Teams and SharePoint.
• Exceptional organizational and prioritization skills, including the ability to manage multiple competing demands.
• Strong executive presence, communication skills, and business acumen.
• Highly professional, resourceful, and proactive, with a strong sense of ownership and accountability.
• Excellent judgment and the ability to maintain strict confidentiality.
• Applicants must be eligible for any required U.S. export authorizations.

Culture & Benefits

• Fast-paced corporate environment supporting a growing organization.
• Incentive opportunities based on individual and company performance.
• This position does not provide immigration sponsorship.
• Regular, non-exempt employment with an hourly pay structure.