Administrative Support Specialist (Defense)

Location: On-site at Wright-Patterson Air Force Base, Ohio, United States

Company

hirify.global provides technology-enabled solutions, including AI/ML, enterprise modernization, and advanced intelligence capabilities, to federal defense and health organizations.

What you will do

• Prepare, edit, coordinate, and publish program documentation, plans, directives, reports, briefings, presentations, agendas, and meeting minutes.
• Support acquisition strategy planning, milestone planning, workflow management, suspense tracking, task assignments, response coordination, and archival of completed actions.
• Maintain leadership calendars, schedules, office correspondence, action items, conference rooms, office supplies, and emergency management procedures.
• Coordinate VTC and conference room setup, bridge scheduling, connectivity, briefings, visual aids, and SharePoint-based communications.
• Serve as a SharePoint and electronic records custodian, maintaining file plans and supporting information management systems.
• Support DTS travel authorizations and vouchers, in/out-processing, inspections, organizational communications, and battle staff or unit control center activities.

Requirements

• Active Secret security clearance required.
• GED required.
• At least five years of experience in the relevant profession, including five years of DoD experience.
• Excellent written and verbal communication skills.
• Experience with Microsoft Office, SharePoint, records management, and DTS-related administrative support.

Culture & Benefits

• Medical, dental, and vision coverage.
• 401(k), IRA, life insurance, and disability coverage.
• Paid vacation, sick leave, and public holidays.
• Family leave and wellness resources.
• Training and development opportunities.
• Free food and snacks; work-from-home benefits are listed by the employer, while this role is specified as on-site.