Administrative Assistant – Building Envelope Division

Location: New York City office, 151 W 42nd St, New York, NY 10036, USA. Half days, Monday–Friday, 20–24 hours per week.

Pay rate: $24–$26 per hour.

Company

hirify.global provides consulting services for the architecture, engineering, and construction industries, with a focus on high-performance buildings and specialty structures.

What you will do

• Support Project Managers with bid documents, specifications, reports, meeting minutes, submittals, shop drawings, transmittals, and other project documentation.
• Maintain project files, technical libraries, templates, databases, filing-cycle logs, and document distribution records.
• Manage accreditation materials, professional licenses, continuing education records, equipment logs, inventory, and procurement requests.
• Coordinate Scaffold and OSHA training sessions, team meetings, Lunch & Learn activities, vendors, printing, scanning, shipping, and meeting logistics.
• Coordinate documentation, signatures, and filing requirements with Code Advisory teams and local agencies, including DOB and LPC.
• Submit timesheets, prepare weekly expense reports, and provide day-to-day administrative support to Principals and project teams.

Requirements

• 3–5 years of experience in an administrative or project support role.
• Strong organizational, time-management, communication, proofreading, and document-review skills.
• Ability to manage multiple projects and deadlines while working independently and collaboratively.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
• Ability to handle confidential information, take ownership of responsibilities, and learn internal project and document management systems.
• Bachelor’s degree preferred; experience in engineering, architecture, construction, or consulting is preferred but not required.

Culture & Benefits

• Part-time schedule with half days from Monday through Friday.
• 20–24 hours per week on an indefinite basis.
• Temporary employment, with a temp-to-perm option if needed.
• Collaborative support for long-term technical projects in a fast-paced office environment.