Administrative Assistant III

Location: Hybrid in Boulder, Colorado, with 2 days in person and 1 day remote each week. All work must be performed within the United States, excluding U.S. Territories.

Salary: $25.81–$32.27 per hour; hiring range of $53,694–$67,118 USD.

Company

hirify.global is a nonprofit research corporation supporting atmospheric and Earth system science, STEM education, scientific collaboration, and community engagement through programs connected with NCAR and the National Science Foundation.

What you will do

• Provide advanced administrative support for the Friends of the National Center program office and hirify.global President’s Office Administrative team.
• Plan and staff fundraising, engagement, and community events, including two annual conferences.
• Prepare meeting materials, coordinate presentations, and manage purchasing according to organizational policy.
• Track and evaluate budgets, expenses, and incoming donations.
• Enter donation data into Salesforce, generate reports and dashboards, and maintain donor and prospect data integrity.
• Create and update accessible, brand-compliant website content using WordPress and Elementor.

Requirements

• High school diploma or equivalent and four years of relevant experience, or an equivalent combination of education and experience.
• Discretion when handling confidential information and excellent written and oral communication skills.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Google Workspace.
• Strong project management, event-planning, organization, attention to detail, and prioritization skills.
• Ability to work effectively with diverse groups and meet tight deadlines.
• Ability to work in the required hybrid arrangement in Boulder, Colorado and within the United States, excluding U.S. Territories.

Nice to have

• Experience in fundraising, nonprofit administration, or event planning.
• Experience with WordPress, Drupal, or similar website-editing platforms.
• Experience using Salesforce CRM.
• Familiarity with hirify.global, NCAR, UCP, or Friends of the National Center.

Culture & Benefits

• Part-time schedule of 24 hours per week.
• Attendance at the AMS Annual Meeting and AGU Annual Meeting is required; conference weeks may require 40 or more compensated hours.
• Medical, dental, vision, disability, retirement, leave, tuition assistance, and employee assistance benefits are available.
• hirify.global contributes 10% of base salary to its retirement plan.
• Benefits include at least 20 days of annual PTO, 10 paid holidays, paid parental leave, FAMLI leave, and PSLF eligibility.

Hiring process

• Submit a questionnaire and resume/CV.
• Background checks and/or federal screenings are conducted for selected candidates.