Senior Associate - Recruiting Events & Conference Programs

Location: Onsite in Bala Cynwyd, Philadelphia Area, Pennsylvania, United States.

Company

hirify.global is a financial services technology firm with recruiting, talent brand, and recruitment marketing programs.

What you will do

• Plan and execute recruiting conferences, networking events, receptions, dinners, sponsorship activations, candidate meetups, campus programs, and other talent-facing events.
• Coordinate venues, hotels, catering, AV, transportation, registration, materials, staffing, vendors, agencies, speakers, recruiters, candidates, and internal attendees.
• Create and maintain event timelines, run-of-show documents, checklists, budgets, schedules, expense trackers, planning templates, and post-event recaps.
• Support onsite event execution, including setup, registration, attendee flow, troubleshooting, speaker and recruiter schedules, and day-of coordination.
• Coordinate hotel bookings, room blocks, rooming lists, travel details, invoices, reimbursements, vendor payments, approvals, contracts, purchase orders, and budget reconciliation.
• Track attendance, candidate engagement, feedback, costs, follow-up actions, and lessons learned while helping establish a repeatable event operating model.

Requirements

• 4–7+ years of experience in event planning, recruiting events, conference coordination, campus recruiting events, employer brand activations, or experiential marketing.
• Strong project management and logistics skills, with the ability to manage multiple events, schedules, stakeholders, vendors, and deadlines simultaneously.
• Experience coordinating hotels, venues, catering, AV, transportation, registration, materials, swag, schedules, expenses, and onsite event execution.
• Experience working across global internal teams, recruiters, business stakeholders, vendors, agencies, and external partners.
• Strong attention to detail and the ability to manage complex logistics while maintaining the broader candidate and employee experience.
• Clear communication skills and the ability to create event briefs, timelines, run-of-show documents, schedule trackers, planning trackers, expense trackers, and post-event recaps.
• Ability to operate in a fast-moving environment with shifting priorities and tight timelines.
• Strong judgment, professionalism, discretion, and a service-oriented approach.

Nice to have

• Experience in financial services technology, professional services, campus recruiting, or another competitive talent environment.

Culture & Benefits

• One-year fixed-term agreement, with the employer and employee able to evaluate the engagement, business need, performance, and longer-term structure at the end of the term.
• Cross-functional work with Recruiting, Talent Brand, Creative, Content, Digital, Communications, business stakeholders, regional teams, agencies, vendors, and external partners.
• Immediate start.
• Onsite work in Bala Cynwyd, in the Philadelphia area.