Executive Assistant / Workplace Experience Coordinator

Location: Mexico City, Mexico; hybrid role with three days per week in the office and a 9:00 a.m. start

Company

hirify.global is an AI-powered advertising technology company providing an integrated platform for media, creative, and advertising intelligence.

What you will do

• Provide proactive executive support to 2–3 members of the Executive Leadership Team, including complex calendar, travel, meeting, and daily coordination.
• Anticipate executive priorities, resolve scheduling conflicts, prepare commitments, and support effective time management.
• Coordinate leadership meetings, agendas, materials, action items, offsites, board-related meetings, and company events.
• Manage the day-to-day Mexico City office experience, including facilities, vendors, supplies, catering, visitors, and operational needs.
• Plan local office events and employee experiences in partnership with the global Workplace Experience team.
• Handle confidential information and maintain effective relationships with stakeholders across functions, locations, and time zones.

Requirements

• Strong experience supporting senior leaders with complex calendars, travel, meetings, and competing priorities.
• Professional fluency in English and Spanish, with clear written and verbal communication in both languages.
• Excellent organization, attention to detail, proactive problem-solving, sound judgment, and reliable follow-through.
• Experience handling confidential or sensitive information professionally and discreetly.
• Strong relationship-building skills and confidence working with stakeholders at different levels and across multiple locations and time zones.
• Ability to work from the Mexico City office three days per week and start at 9:00 a.m.

Culture & Benefits

• Inclusive global culture with more than 750 employees representing over 60 nationalities across 24 locations in 13 countries.
• Healthcare packages, mental health services, paid holidays, and family leave.
• Equity options, performance-based rewards, competitive compensation, and career development opportunities.
• Hybrid workplace with the option to work abroad for up to 30 days annually.