5 дней назад
Administrative Assistant
29$
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Administrative Assistant (Executive Support): Providing proactive administrative and operational support to multiple executives and senior professionals in a fast-paced environment with an accent on complex calendar management, meeting coordination, travel arrangements, and confidential information handling. Focus on coordinating schedules across multiple time zones, processing expenses and invoices, and solving competing administrative priorities with accuracy and discretion.
Location: Dallas, TX, United States
Pay rate: $29/hour, W-2 only
Company
provides staffing and workforce solutions.
What you will do
- Provide proactive administrative and operational support to multiple executives, senior professionals, and their teams.
- Manage complex calendars across multiple time zones and coordinate internal and external meetings, conference calls, and video conferences.
- Coordinate onsite and external meetings, including rooms, catering, guest registration, and meeting materials.
- Arrange domestic and international travel, including flights, accommodations, ground transportation, and visa procurement as required.
- Prepare expense reports, process invoices, and maintain accurate documentation and records.
- Handle confidential business and client information while supporting compliance and evolving team priorities.
Requirements
- Experience supporting executives or senior professionals in a complex environment.
- Experience with complex calendars, meeting coordination, scheduling across multiple time zones, and domestic and international travel.
- Experience preparing expense reports and processing invoices.
- Strong proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Zoom.
- Familiarity with expense management platforms such as SAP Concur.
- Strong communication, organization, problem-solving, discretion, adaptability, and follow-through.
Culture & Benefits
- Fast-paced, team-oriented working environment.
- Opportunity to support local and global teams.
- 12-month engagement with the possibility of extension and/or conversion to a full-time employee.
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