Executive Admin & Office Operations

Location: Fully onsite in Seattle, Washington, for the duration of the temporary assignment

Salary: $77,000–$102,000 per year

Company

hirify.global provides staffing and temporary professional assignments.

What you will do

• Provide high-level administrative support to the CEO and leadership team.
• Manage complex executive calendars, scheduling conflicts, communications, correspondence, presentations, board materials, and reports.
• Lead day-to-day operations for the Seattle office, including facilities, supplies, inventory, budgets, invoices, safety, space planning, and workstation setup.
• Manage relationships with building management, landlords, and facilities vendors.
• Coordinate administrative projects, research, stakeholder communications, meetings, board functions, and corporate events.
• Support local onboarding and employee engagement, and complete a knowledge-transfer handover to the returning Executive Assistant.

Requirements

• At least 5 years of high-level executive support experience in a corporate, professional services, or regulated environment.
• Previous temporary or interim Executive Assistant experience with the ability to ramp up quickly.
• Experience managing physical office spaces, vendor relationships, and local site operations.
• Advanced proficiency with Microsoft Office, calendar management tools, and virtual collaboration platforms.
• Exceptional written and verbal communication skills, attention to detail, confidentiality, and discretion.
• Availability to work fully onsite in Seattle, with occasional after-hours or weekend coordination when urgently required.

Nice to have

• Bachelor’s degree in business administration or a related field.
• Familiarity with board governance, corporate compliance, and regulatory correspondence.
• Experience in financial services, insurance, legal, healthcare, or another heavily regulated sector.

Culture & Benefits

• Temporary engagement covering a planned parental leave.
• Medical, dental, and vision benefits for qualifying temporary assignments lasting 13 weeks or longer.
• 401(k) and statutory sick pay where required.
• Reasonable accommodations are available throughout the employment process.