Administrative Coordinator (Temporary)

Location: Oakland, California, United States; full-time hybrid schedule with in-office work on Monday, Wednesday, and Thursday and work-from-home option on Tuesday and Friday.

Salary: $43.27–$54.81 per hour.

Company

hirify.global develops AI-powered technology that helps reshape the legal industry and provides electronic discovery resources.

What you will do

• Coordinate complex executive calendars, resolve scheduling conflicts, and manage time zones and meeting links.
• Handle meeting logistics, including room bookings, AV preparation, and accurate calendar invitations.
• Research flight, hotel, and ground transportation options and compile travel itineraries for approval.
• Collect receipts, organize documentation, and submit accurate expense reports through company systems.
• Execute delegated administrative tasks with the Executive Administrative Specialist and ensure reliable follow-through.
• Communicate progress transparently, escalate blockers promptly, and handle sensitive information with discretion.

Requirements

• Entry-level experience or demonstrated ability in administrative, coordination, or operational support.
• Proficiency with Google Workspace, including Gmail, Google Calendar, Docs, Sheets, and Slides.
• Comfort with Zoom and the ability to learn new productivity tools.
• Strong attention to detail in calendar management, time zones, and documentation.
• Ability to manage competing priorities in a fast-paced environment and respond effectively to direct feedback.
• Authorization to work in the United States without restrictions; employment visa sponsorship is not available.

Culture & Benefits

• Four- to six-month temporary assignment with full-time, non-exempt employment.
• Health, dental, and vision plans plus paid company and federal holidays.
• Flexible work-from-home days on Tuesdays and Fridays and monthly home internet reimbursement.
• Choice of Mac or PC hardware and a customizable desk setup.
• Learning and career development opportunities, volunteer time, and company events.