Office Operations Specialist (UK)

Location: London, United Kingdom; office based

Company

hirify.global builds a full-stack AI cloud spanning data centers, hardware, and a cloud platform for AI teams. The company is headquartered in Helsinki and operates offices in London and San Francisco.

What you will do

• Manage daily London office operations, including supplies, equipment, maintenance, upkeep, post, deliveries, and front-of-house duties.
• Coordinate building management, landlords, facilities vendors, suppliers, contracts, and costs.
• Organise internal events, team socials, offsites, employee travel, and visitor logistics.
• Support onboarding through desk setup, equipment, access, and welcome packs.
• Manage the office budget, track expenses, and process invoices with Finance.
• Maintain health and safety standards, support operational projects, and improve processes as the London team grows.

Requirements

• Experience in office management, coordination, or facilities.
• Strong organisation, attention to detail, communication, and prioritisation skills.
• Ability to work autonomously, take ownership, troubleshoot problems, and remain calm under pressure.
• Experience managing budgets, vendor contracts, or supplier negotiations.
• Discretion and good judgement when handling confidential information.

Nice to have

• Experience in a fast-growing or scale-up environment.
• Familiarity with UK health and safety and workplace compliance basics.

Culture & Benefits

• Full-time, permanent employment.
• Cash and equity compensation with healthcare and wellbeing benefits.
• Opportunity to work with engineers, researchers, and partners across the AI ecosystem.
• International environment with more than 30 nationalities.