Office Admin & Facilities Coordinator

Location: Phoenix, Arizona, United States — in-office

Salary: $26–$33 USD

Company

hirify.global provides a digital payments platform for the insurance industry, combining digital communications with electronic payment processing and disbursement.

What you will do

• Oversee daily office operations, administrative tasks, supply inventory, vendor relationships, and office budgets.
• Serve as the primary contact for staff questions about office needs and resources.
• Maintain contracts, invoices, and other office documentation.
• Support employee onboarding through workspace setup and orientation.
• Coordinate facilities upkeep across three US locations, including cleaning, maintenance, repairs, and inspections.
• Manage office furniture and equipment while overseeing health and safety procedures, including fire safety, first aid supplies, and emergency processes.

Requirements

• Experience in office management, facilities coordination, or a similar role.
• Strong organizational, multitasking, communication, and problem-solving skills.
• Proficiency with office software, including Microsoft Office Suite.
• Basic knowledge of vendor management and coordination.
• Ability to work independently and manage multiple priorities across locations.
• Ability to work in the Phoenix office is required.

Nice to have

• Familiarity with health and safety regulations.
• Action-oriented, adaptable, ethical, and team-focused approach.

Culture & Benefits

• Medical, dental, and vision insurance.
• 401(k) plan.
• Commitment to work-life balance.
• Opportunities for promotion from within.