Office and Facilities Coordinator (Part-time)

Location: Onsite at the London Bridge office on Tuesday, Wednesday and Thursday, with occasional travel to the Manchester and Southampton offices.

Company

hirify.global provides an all-in-one customer experience and data platform that helps marketing teams create personalized cross-channel customer journeys using data, automation, and AI.

What you will do

• Manage day-to-day office and facilities operations across multiple locations.
• Oversee office maintenance, cleaning, deliveries, visitors, access control, refreshments, and stock levels.
• Manage supplier relationships, contracts, facilities budgets, and service standards.
• Ensure office readiness for internal and external events, including post-event resets.
• Support workplace compliance, ISO14001 and ISO27001 processes, periodic audits, and SECR reporting.
• Lead workplace improvement initiatives and collaborate with People, Legal, Finance, IT, and Business Solutions teams.

Requirements

• Significant experience in office, facilities, or workplace management, preferably in a fast-paced, multi-site, or international organisation.
• Experience coordinating facilities and workplace services across geographically dispersed offices, including hybrid and co-working environments.
• Strong knowledge of Health & Safety legislation, risk management, office maintenance, and audit readiness.
• Experience managing suppliers, contracts, facilities budgets, visitors, deliveries, access control, stock, and workplace events.
• Experience supporting environmental initiatives, sustainability programmes, ISO14001 standards, carbon reporting, or related programmes.
• Strong project management, problem-solving, stakeholder management, organisational, prioritisation, and communication skills.

Culture & Benefits

• Annual leave increases with service, with the option to buy additional leave.
• Additional paid wellbeing days and an annual wellbeing reward.
• Christmas office shutdown and enhanced parental leave and family support policies.
• Employee recognition, referral bonus, and long-service reward schemes.
• Commission and bonus opportunities.

Hiring process

• 15-minute screening call with Team Talent.
• Textual attention-to-detail test.
• One-hour Zoom interview followed by a 1.5-hour face-to-face interview at the London Bridge office, including a task.