Executive Assistant II

Location: Belgrade, Serbia; occasional travel across EMEA may be required, with occasional schedule adjustments after regular office hours.

Company

Databricks provides a unified Data and AI Platform for building and scaling data and AI applications, analytics, and agents.

What you will do

• Support two to three Sales Executives based across EMEA as a strategic administrative partner.
• Manage complex multi-time-zone calendars, prioritize meetings, and anticipate scheduling conflicts.
• Plan and coordinate executive travel, team offsites, large-scale meetings, and high-visibility events.
• Coordinate meeting and event requests, including high-volume interviews for the Sales organization.
• Support customer briefings and meetings, prepare agendas and briefing materials, and manage follow-ups.
• Process expenses and contracts, maintain accurate records, handle confidential information, and drive process improvements.

Requirements

• 5+ years of executive administrative experience, preferably in a global technology or software organization.
• Experience supporting Sales or another customer-facing organization.
• Advanced Gmail and Google Calendar skills, including support for multiple executives across time zones.
• Exceptional organization, time management, prioritization, judgment, and communication skills.
• C1 English proficiency required, including communication with C-level Executive Assistants and external customer stakeholders.
• Experience coordinating meetings, events, travel logistics, budgets, vendors, and interview scheduling.

Nice to have

• Experience proactively identifying and implementing process improvements.
• Comfort learning new tools and systems such as AI.

Culture & Benefits

• Comprehensive benefits and perks tailored to the employee's region.
• Work with cross-functional stakeholders and executive support colleagues across a global organization.
• Occasional travel across EMEA to support critical company initiatives.
• Inclusive culture and employment practices designed to support equal opportunity.