Administrative Coordinator / Word Processor

Location: In-office in Alameda, California, USA

Salary: $28–$33 per hour, depending on experience

Company

hirify.global provides niche consulting services for architecture, engineering, and construction, including building envelope, energy efficiency, sustainability, code advisory, and construction advisory projects.

What you will do

• Prepare, edit, format, and proofread technical reports, proposals, correspondence, and project documentation.
• Provide administrative support to project managers and technical staff throughout engineering and environmental projects.
• Organize and maintain project documents, records, and electronic files.
• Maintain personnel records and coordinate with Human Resources and Accounting.
• Review and process incoming invoices and track financial transactions.
• Support office operations, including calls, document distribution, supplies, equipment, copying, scanning, and filing.

Requirements

• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent verbal and written communication skills.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong computer skills and ability to learn new software applications.
• Ability to work independently while supporting multiple project teams.

Culture & Benefits

• Full-time employment in an in-office role.
• Competitive salary and benefits.
• Mentorship and training opportunities.
• Social activities and a collaborative work environment.