Operations Coordinator (New Installation)

Location: Westwood, Massachusetts, United States; Boston, MA

Salary: $52,9000–$84,6000 annually, plus an annual incentive program.

Company

hirify.global provides elevator and vertical transportation systems and related installation, maintenance, and repair services.

What you will do

• Coordinate administrative activities for the branch New Installation operations department.
• Review booking packages, file project documentation in JobSight, and maintain customer and project data.
• Prepare permit applications, intent-to-install forms, certified payroll packages, change orders, parts requisitions, and closeout documentation.
• Schedule final inspections, track turnover approvals, warranty claims, maintenance audits, and project completion requirements.
• Maintain project reports, calendars, notes, photos, payroll documentation, invoice holds, open commitments, and expected receipts.
• Support operations meetings, customer inquiries, accounts receivable follow-up, payroll preparation, and union vacation tracking.

Requirements

• Six months to one year of prior construction experience.
• High school diploma or GED, a one-year college or technical certificate, or equivalent business administration education and experience.
• Basic business administration experience or related training.
• Previous elevator repair administrative experience is preferred.
• Budget-conscious approach and system database knowledge are preferred.

Culture & Benefits

• Medical, dental, and vision coverage, plus flexible spending and health savings accounts.
• Company-paid disability, basic life, AD&D, and Employee Assistance Program coverage.
• 401(k) plan with a dollar-for-dollar company match on the first 5% contributed.
• Tuition reimbursement, pet insurance, identity theft monitoring, and supplemental medical plans.
• Fifteen vacation days, eleven paid holidays, paid sick leave, and up to six weeks of paid parental leave after 90 days of full-time employment.