Senior Executive Administrator

Location: Primarily remote within the United States, with occasional travel of up to 20% for executive offsites, leadership gatherings, and other important in-person meetings.

Salary: $102,000–$120,000 annually for candidates living in the United States outside NYC and San Francisco; $112,000–$132,000 annually for candidates living in NYC or San Francisco.

Company

hirify.global is an education identity platform used by more than 111,000 schools to provide secure digital learning experiences.

What you will do

• Provide primary executive support to the CEO and additional support to Executive Leadership Team members.
• Manage complex calendars, resolve scheduling conflicts, coordinate travel, and handle executive logistics.
• Prepare and coordinate Board meetings, executive offsites, and other high-stakes leadership gatherings.
• Partner with executives, senior leaders, cross-functional stakeholders, and board members to maintain clear communication and organized logistics.
• Build scalable systems for travel planning, meeting preparation, Board materials, and executive coordination.

Requirements

• 3–5 years of experience as a senior Executive Assistant to a CEO or business unit leader.
• Strong executive-level written and verbal communication skills, with the ability to adjust tone for different audiences.
• Excellent prioritization, organizational, calendar-management, and travel-coordination skills.
• Experience providing responsive, proactive support in a remote environment across time zones.
• Strong discretion, confidentiality, professionalism, and judgment.
• Willingness and ability to travel up to 20%.

Nice to have

• Experience coordinating across international time zones.
• Experience planning leadership offsites, Board meetings, and executive meetings.
• Experience using AI tools to improve efficiency.

Culture & Benefits

• Primarily remote-first working environment with occasional in-person company and team events.
• Flexible paid time off and paid parental leave.
• Healthcare, vision, dental, and mental healthcare coverage for employees and families.
• Personal development budget for courses, conferences, training, and books.
• Learning and Development programs for ongoing skills growth.

Hiring process

• The hiring process may include AI-supported assessments, initial phone screening, and interview transcription or note-taking.
• AI-generated outputs are reviewed by human decision-makers before employment decisions.