Administrative Assistant, TV Music

Location: Hybrid in Glendale, California, with office attendance required a minimum of four days per week

Salary: $47,500–$60,000 per year

Company

hirify.global Animation produces animated films and series with original characters and stories for audiences worldwide.

What you will do

• Provide executive and departmental support, including calendar management, meeting coordination, expense reporting, travel arrangements, and project administration.
• Coordinate music publishing and royalty administration, including cue sheets, song registrations, metadata, ownership information, and performing rights organization requirements.
• Review music usage information and help resolve missing or inconsistent publishing, registration, metadata, and ownership records.
• Support onboarding, contracting, invoicing, payments, and documentation for composers, songwriters, musicians, studios, and other music vendors.
• Track project-level music spending, cost reports, forecasts, invoices, budgets, approvals, deliverables, and deadlines.
• Prepare meeting materials, document decisions, communicate project updates and risks, and follow up on outstanding requirements while handling confidential information.

Requirements

• Bachelor’s degree or equivalent professional experience in music, entertainment, production, business administration, or a related field.
• At least two years of executive, administrative, financial, production, or project support experience in music, music publishing, or music administration.
• Working knowledge of cue sheets, performing rights organizations, music metadata, song registration, royalties, and publishing administration.
• Familiarity with music-related union or guild processes, including SAG-AFTRA, IATSE, session payments, residuals, or soundtrack conversion fees.
• Experience with invoices, purchase orders, vendor setups, payments, budgets, and financial documentation.
• Strong organization, communication, project coordination, problem-solving, attention to detail, and proficiency with Microsoft Office, Google Workspace, project-management platforms, databases, and asset-management systems.

Nice to have

• Experience in television, film, animation, streaming, music, or entertainment.
• Experience supporting scripted, animated, preschool, or family entertainment productions.
• Familiarity with soundtrack production and release workflows.
• Experience with international dubbing, localization, vocal production, or collaboration with Business and Legal Affairs, Production Finance, and union or guild representatives.

Culture & Benefits

• Work in a fast-paced television music production environment with internal stakeholders, artists, representatives, vendors, and external music partners.
• Frequent communication, transparency, trust, teamwork, and collaboration are emphasized.
• The position is full-time and hybrid, with regular in-office work in Glendale.

Hiring process

• External candidates may be required to attend an in-person interview at an NBCUniversal location before a hiring decision.