Administrative Assistant

TL;DR

Administrative Assistant (Operations): Providing comprehensive support to executive leadership and the division across accounting, marketing, and operations with an accent on streamlined communication and commitment management. Focus on coordinating executive schedules, managing onboarding logistics, and ensuring office operational compliance.

Location: On-site in Charlotte, NC

Salary: $20.00-$22.00 per hour

Company

Employee-owned engineering and professional services firm providing integrated engineering and consulting across diverse industries including data centers, healthcare, and robotics.

What you will do

• Coordinate executive schedules, meetings, and travel logistics, including drafting agendas and tracking appointments.
• Manage onboarding processes, including candidate visit logistics and internal communications for new hires.
• Handle accounting support by creating travel and expense reports and ensuring policy compliance.
• Oversee office operations, facility needs, and event coordination, while serving as the office Safety Liaison.
• Assist with marketing administration and the management of digital business cards.

Requirements

• Must be based in Charlotte, NC (On-site).
• Current enrollment in or recent graduation from a college program in Business Administration or a related field.
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, SharePoint).
• Strong organizational and time management skills with high attention to detail.
• Ability to maintain professional confidentiality when handling sensitive information.

Culture & Benefits

• Hands-on experience in executive administration and leadership decision-making.
• Professional development opportunities through mentorship and real-world projects.
• Flexible work schedule to accommodate academic commitments.
• People-first approach to problem solving within an employee-owned firm.