Executive Assistant & Office Coordinator

Location: Hybrid, based in San Francisco; in-person collaboration 3 days per week. Remote operational support may be provided to the New York City and Salt Lake City offices, with an additional hirify.global hub in Dublin.

Salary: $85,000–$115,000 annually, plus equity.

Company

hirify.global is a tax automation SaaS platform that automates tax monitoring, calculations, and filing for digital businesses expanding across the United States and internationally.

What you will do

• Manage complex calendars, scheduling, meeting logistics, communications, presentations, and meeting materials for the COO and CMO.
• Act as a trusted gatekeeper and thought partner by anticipating executive needs and resolving issues proactively.
• Coordinate executive travel and provide support with expenses when needed.
• Own daily San Francisco office operations, including supplies, equipment, facilities, and vendor relationships.
• Plan and execute in-office events, team activities, company celebrations, offsites, all-hands meetings, and cross-functional gatherings.
• Provide remote operational support for the New York City and Salt Lake City offices as needed.

Requirements

• 2–4 years of experience in executive assistance, office coordination, administration, or equivalent work.
• Experience managing calendars, travel, and meeting logistics.
• Strong ownership, organization, attention to detail, and discretion with sensitive information.
• Clear and professional written and verbal communication skills.
• Motivation to learn new tools and experience experimenting with AI.
• Availability to work in a hybrid format from the San Francisco office, with in-person collaboration 3 days per week.

Nice to have

• Event planning or coordination experience.

Culture & Benefits

• Equity opportunity within an early-stage startup with established product-market fit.
• Daily lunch and snacks at office hubs.
• 100% covered medical, dental, and vision insurance, plus One Medical membership.
• Flexible sick benefits, home internet reimbursement, wellness reimbursement, and a home office setup stipend.
• Annual learning and development stipend for books, online courses, and conferences.
• Annual team offsites and in-person opportunities across hirify.global hubs.