Executive Assistant

Location: Palo Alto, California, United States; onsite at least 3 days per week, with additional onsite time during offsites, events, and high-activity weeks

Salary: $105,250–$148,000 base salary per year, plus eligibility for an annual discretionary bonus

Company

hirify.global is an independent nonprofit research organization working at the intersection of artificial intelligence and biology to accelerate scientific progress and understand complex diseases.

What you will do

• Manage complex, overlapping calendars for the Chief Science Officer and Chief Technology Officer, protecting executive time and resolving scheduling conflicts.
• Coordinate work-related travel, including flights, hotels, and itineraries.
• Plan and execute Technology Center offsites and recurring team events, including venues, catering, agendas, communications, and day-of logistics.
• Partner with the Science Program Manager on team social events, all-hands meetings, pre-reads, and related communications.
• Handle direct communications on behalf of both executives with internal teams, external partners, and scientific staff.
• Take on scoped projects that reduce operational load, such as reorganizing shared documentation.

Requirements

• Bachelor’s degree and at least 5 years of experience.
• Administrative experience supporting a C-suite or senior executive at a company or large organization.
• Experience managing high-volume executive calendars and schedules.
• Ability to work onsite at least 3 days per week in the Palo Alto office, with additional onsite time during offsites and events.
• Ability to handle confidential and sensitive information with discretion.
• Proficiency with standard office and organizational software, including Google Suite; willingness to learn tools such as Asana and AI tools including Claude.

Nice to have

• Experience supporting two or more leaders simultaneously.
• Experience in a fast-paced startup or large, complex organization.
• Curiosity about science or research.
• Experience planning and running offsites, team events, or conferences from start to finish.

Culture & Benefits

• Work alongside scientists, engineers, and researchers at a nonprofit institute.
• Support high-risk, long-term research without commercial pressures.
• Collaborate with Stanford University, UC Berkeley, and UC San Francisco.
• Work in a high-visibility role across two senior leadership organizations.
• Eligibility for an annual discretionary bonus based on individual and institute performance.