Executive Assistant (AI)

Location: Fully in-office in San Mateo, United States

Salary: $140,000–$180,000 per year, plus equity

Company

hirify.global provides an AI platform for building, training, and serving specialized AI models across text, image, embedding, audio, and multimodal workloads.

What you will do

• Manage complex schedules for multiple senior executives and prioritize time around business objectives.
• Prepare briefing notes, meeting context, agendas, and action-item follow-ups.
• Coordinate domestic and international travel, including flights, accommodation, ground transport, itineraries, and expense reporting.
• Handle confidential information and serve as a liaison between executives and internal and external stakeholders.
• Support strategic projects, internal initiatives, research tasks, and executive requests with high autonomy.
• Organize expense reconciliation, team meetings, offsites, all-hands logistics, interviews, and onboarding.

Requirements

• Experience in a fast-paced environment, preferably in finance, technology, AI, or startups.
• Strong written and verbal communication skills with a professional and composed manner.
• Excellent attention to detail across scheduling, travel, and high-pressure priorities.
• Strong judgment, discretion, relationship-building skills, and ability to work independently.
• Comfort with modern productivity tools and ambiguous, fast-moving situations.
• Ability to work fully in-office in San Mateo.

Nice to have

• Familiarity with AI tools or workflow automation.
• Experience building systems that reduce manual administrative work.

Culture & Benefits

• Work on AI infrastructure and model-serving challenges, including low-latency inference and scalable serving.
• Collaborate with engineers and AI researchers on production AI technology.
• Operate in a fast-growing environment emphasizing ownership, autonomy, and direct impact.
• Equity is included in the compensation package.
• Inclusive, equal-opportunity workplace committed to diversity.