Operations & Contract Administration Specialist (AI)

TL;DR

Operations & Contract Administration Specialist (AI): Managing the full lifecycle of contract documentation and procurement operations with an accent on database integrity, workflow automation, and data analysis. Focus on leveraging AI tools to streamline administrative processes, ensure compliance, and support sourcing managers in high-volume environments.

Location: New York, NY (Onsite)

Salary: $72,800–$83,200

Company

hirify.global is a professional staffing and recruitment firm providing specialized workforce solutions across various technical and administrative sectors.

What you will do

• Manage the full administrative lifecycle of contracts, including finalization, signature routing, and repository maintenance.
• Maintain high-integrity databases by ensuring supplier information, metadata, and expiration dates are accurate.
• Coordinate DocuSign workflows to ensure timely approvals and track progress across sourcing activities.
• Clean and analyze spend data to ensure procurement hubs reflect real-time business activity.
• Utilize AI-driven tools to automate document summaries, data validation, and manual administrative tasks.
• Provide administrative support to sourcing managers, including RFP coordination and milestone tracking.

Requirements

• 3–5 years of professional experience in operations, contract administration, or procurement support.
• High level of comfort with digital signature platforms and document management systems.
• Demonstrated ability to use AI tools and productivity software for process automation.
• Strong analytical skills with a focus on maintaining data integrity across concurrent projects.
• Must be authorized to work in the United States.

Nice to have

• Prior exposure to procurement or sourcing environments.
• Experience with taxonomy management or large-scale contract databases.
• Exceptional communication skills for coordinating with diverse stakeholders.

Culture & Benefits

• Major medical, dental, and vision insurance for assignments lasting 13 weeks or longer.
• 401k retirement plan participation.
• Statutory sick pay where required by law.
• Commitment to reasonable accommodations for individuals with disabilities.
• Inclusive hiring practices consistent with Fair Chance initiatives.