Executive Assistant

Location: Santa Clara, California, United States; flexible or remote work persona within the North America and Canada region

Base salary: $104,400–$138,000 per year, plus potential equity, incentive compensation, and benefits

Company

An AI platform company helping enterprises connect data, workflows, and AI to improve business operations.

What you will do

• Coordinate annual, quarterly, and monthly business cycles, executive forums, all-hands meetings, board cycles, planning seasons, product launches, and financial closes.
• Track strategic initiatives across Product, Engineering, Design, Research, Marketing, and GTM, identifying dependencies, blockers, delays, and execution risks.
• Protect the GM’s calendar and time by setting agendas, selecting participants, resolving priority conflicts, and maintaining focus blocks.
• Coordinate organizational communications, town halls, listening mechanisms, skip-level meetings, and feedback channels.
• Prepare briefing materials, decision summaries, metrics updates, agendas, action items, and follow-ups for executive decision-making forums.
• Manage stakeholder routing, board meeting logistics, team travel, offsites, events, the GM’s office operations, and budget.

Requirements

• 7+ years supporting senior executives in complex, matrixed organizations at high-growth technology companies or large enterprises.
• Experience coordinating across multiple functional leaders, including product, engineering, marketing, and finance.
• Strategic partnership experience with ownership of outcomes beyond task completion.
• Business acumen, strategic thinking, executive presence, sound judgment, discretion, and strong organizational awareness.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, Outlook, Slack, and collaboration tools.

Nice to have

• Experience supporting a P&L-accountable executive.
• Background in technology, product, or business operations.
• Experience designing QBRs, executive forums, or strategic planning processes.
• Familiarity with HR or organizational design.

Culture & Benefits

• Flexible or remote work persona depending on the assigned work location and role eligibility.
• Health plans, including flexible spending accounts.
• 401(k) plan with company match and employee stock purchase plan.
• Flexible time-away plan, family leave programs, and matching donations.
• Work environment centered on AI, automation, and business reinvention.