Executive Administrative Assistant

Location: Onsite in Philadelphia, Pennsylvania, United States; occasional travel required.

Company

hirify.global is recruiting for an established organization seeking executive administrative support.

What you will do

• Provide comprehensive administrative and personal support to a senior executive.
• Manage calendars, schedule meetings, coordinate appointments, and arrange travel.
• Prepare meeting materials, presentations, correspondence, reports, and other communications.
• Track project deadlines, follow up on action items, and provide status updates.
• Coordinate meetings, events, catering, visitor arrangements, and special projects.
• Manage confidential information, maintain records, support expense reporting, and coordinate with internal and external stakeholders.

Requirements

• 5+ years of executive administrative support experience.
• College degree required.
• Strong calendar management, scheduling, and travel coordination skills.
• Excellent writing, editing, proofreading, and project management abilities.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Exceptional organizational skills and attention to detail.
• Ability to handle confidential information with professionalism and discretion.
• Strong communication, interpersonal, and problem-solving skills; self-motivated, adaptable, and able to manage multiple priorities independently.
• Professional, service-oriented approach with internal and external stakeholders.
• Ability to work onsite in Philadelphia and travel occasionally as needed.

Nice to have

• Previous experience supporting C-suite executives or senior leadership.

Culture & Benefits

• Direct exposure to senior leadership and daily business operations.
• Varied responsibilities across executive administration, project coordination, events, and business operations.
• Opportunity to support important initiatives and strengthen administrative, communication, and project management skills.
• Collaborative environment involving professionals across different functions and business relationships.