Infrastructure & Capital Projects – Project Administrative Coordinator, ANS

Location: Chino Hills, California, United States; onsite at the client site four days per week

Company

hirify.global Infrastructure & Capital Projects delivers factories, grids, transit systems, and public infrastructure projects.

What you will do

• Provide project coordination and administrative support for engineering and construction projects throughout planning, design, procurement, construction, and closeout.
• Coordinate project documentation, financial transactions, reporting, meetings, records, and administrative deadlines with project managers, consultants, and internal departments.
• Maintain project trackers, action items, deadlines, status information, and administrative deliverables across multiple projects.
• Support professional services agreements, construction contracts, purchase orders, task orders, amendments, and change orders.
• Review invoices and pay estimates, verify project cost coding and approvals, and develop Excel tools for cost monitoring and forecasting.
• Maintain electronic project records, coordinate closeout activities, and compile financial and performance data for management reporting.

Requirements

• At least five years of progressively responsible experience in project coordination, project administration, contract administration, or administrative support for engineering, construction, public works, utilities, or capital improvement projects.
• Experience supporting multiple projects and project managers, including contract and procurement documentation, invoice and pay estimate processing, budget and cost tracking, records, and meeting coordination.
• Five years of professional experience using Microsoft 365 applications, including Excel, Word, PowerPoint, Outlook, and Teams, plus SAP or an equivalent ERP/financial system.
• Five years of experience with project management, construction management, or document control systems and electronic invoice/workflow systems.
• Five years of experience with Excel, Smartsheet, Power BI, or equivalent tracking and reporting tools, as well as Adobe or Bluebeam document review software.

Nice to have

• Experience in a public agency, water or wastewater utility, engineering firm, or construction environment.
• Knowledge of water and wastewater engineering and construction.
• Experience with public-sector records management, document control, DIR requirements, certified payroll, stop notices, preliminary notices, and other public works compliance documentation.
• Experience coordinating project closeout, including Notices of Completion, retention processing, and final records archiving.
• Strong analytical, organizational, communication, time-management, and problem-solving skills.

Culture & Benefits

• Onsite client collaboration and relationship-building are required four days per week.
• Medical, dental, and vision coverage, plus basic life, AD&D, short-term, and long-term disability insurance.
• 401(k) with employer match, health savings and flexible spending accounts, paid time off, and holidays.
• Paid maternity and parental caregiver leave, adoption and surrogacy assistance, supplemental insurance, an employee assistance program, legal resources, and identity theft protection.