Administrative Coordinator (Intellectual Property)

TL;DR

Administrative Coordinator (Intellectual Property): Providing executive administrative and operational support to the EVP and Chief Counsel overseeing global IP teams with an accent on complex calendar management and international travel coordination. Focus on optimizing executive time, managing department budgets, and facilitating cross-functional communication across global offices.

Location: Hybrid (Must be based in Universal City, CA; minimum 4 days per week in office)

Salary: $50,000 - $70,000 yearly

Company

hirify.global is a leading global media and entertainment company producing content for film, television, and streaming.

What you will do

• Provide high-level administrative support to the EVP and Chief Counsel.
• Manage complex calendars, including meeting scheduling and extensive domestic and international travel.
• Prepare expense reports and maintain accurate account records.
• Assist with annual budget forecasting and tracking expenditures.
• Support special projects, including creating presentations and research.
• Coordinate department events and manage facilities operations.

Requirements

• 2+ years of experience in an administrative support role.
• Proficiency in Microsoft Word, Outlook, Teams, PowerPoint, and Excel.
• Experience with legal and billing database tools.
• Must be based in and able to work from the Universal City, CA office at least 4 days per week.

Culture & Benefits

• Comprehensive health benefits including medical, dental, and vision insurance.
• 401(k) retirement plan.
• Paid leave and tuition reimbursement.
• Inclusive company culture with a tradition of community service.