Administrative Assistant, Litigation

Location: Hybrid schedule requiring work from the Universal City, California office at least four days per week.

Salary: $45,000–$60,000 yearly

Company

hirify.global is a media and entertainment company producing and distributing film, television, streaming, news, and theme park content.

What you will do

• Provide proactive administrative support to approximately seven attorneys, two paralegals, and a risk claims manager.
• Schedule executive meetings, maintain calendars, coordinate virtual and multi-location meeting logistics, and manage travel arrangements.
• Prepare expense reports, card reconciliations, travel reimbursements, and vendor invoice documentation.
• Support outside counsel with electronic invoicing and manage attorney bar membership and continuing legal education records.
• Assist with litigation filings, court forms, filing fees, document productions, subpoenas, discovery requests, and basic court-rule research.
• Coordinate facilities, IT, internal communications, office administration, and special projects while maintaining confidentiality.

Requirements

• 3+ years of work experience.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• College degree, or high school diploma/GED with comparable work experience.
• Strong interpersonal, written and oral communication, organizational, multitasking, prioritization, and time-management skills.
• Ability to support multiple people in a fast-paced environment and interact professionally with senior executives.
• Experience with legal document management systems and the ability to learn new systems quickly.

Nice to have

• Experience as an administrative assistant in an in-house legal department or law firm, particularly in litigation.
• Experience supporting multiple attorneys and working with legal documents.

Culture & Benefits

• Company-sponsored medical, dental, and vision insurance.
• 401(k), paid leave, and tuition reimbursement.
• Additional employee discounts and other benefits.
• External candidates may be asked to attend an in-person interview before a hiring decision.