Executive Assistant & Reception Coordinator

Location: Onsite, in-office, Los Angeles, California, USA

Salary: $24.00–$31.25 per hour

Company

hirify.global's corporate office is located in Los Angeles, California.

What you will do

• Provide comprehensive administrative and organizational support to executive leadership.
• Manage executive calendars, meeting preparation, agendas, materials, conference rooms, and technology.
• Arrange business travel and assist with expense reports, invoices, purchasing, and other administrative tasks.
• Screen and prioritize calls, emails, correspondence, and requests while tracking follow-ups and deadlines.
• Welcome visitors, clients, and vendors; manage calls, visitor access, meeting rooms, mail, packages, and deliveries.
• Coordinate with vendors and service providers and support special projects as assigned.

Requirements

• 1–2 years of experience in executive assistance, administrative support, reception, office coordination, or a related role preferred.
• Excellent written and verbal communication, organization, attention to detail, and interpersonal skills.
• Ability to manage multiple priorities, meet deadlines, exercise sound judgment, and work independently.
• Ability to handle confidential and sensitive information with discretion.
• Proficiency with Microsoft Office.
• Bachelor's degree or equivalent required; bilingual Spanish is preferred.

Culture & Benefits

• Medical, dental, vision, life insurance, and flexible spending account benefits.
• 401(k) matching and an employee stock ownership program with company matching.
• Paid vacation, sick days, and holidays.
• Wellness programs, daily team exercises, onsite yoga, a gym, and annual flu shots.
• Metro Tap Card and Metrolink reimbursement, career path opportunities, and various employee discounts.