Assistant, Administrative III

Location: Chicago, Illinois, United States; hybrid schedule with on-site work required

Salary: $33.41–$49.09 per hour

Company

hirify.global operates in an entrepreneurial, results-driven environment focused on collaboration, transparency, safety, and trust.

What you will do

• Provide high-level administrative support to Supply Chain senior executives and leadership team members.
• Manage complex calendars, scheduling conflicts, travel arrangements, itineraries, agendas, and meeting materials.
• Prepare and reconcile expense reports, invoices, confidential correspondence, presentations, and internal reporting.
• Coordinate leadership, department, and strategic business meetings, including logistics, technology support, follow-up, and team cadence.
• Support high-priority initiatives and PMOs by driving alignment, follow-through, and timely execution.
• Lead new employee onboarding and collaborate with administrative assistants and internal and external partners.

Requirements

• Ability to work on-site in a hybrid schedule in Chicago, Illinois.
• 8+ years of experience supporting senior executives or C-suite leaders.
• Experience managing complex executive calendars, processing invoices, and completing expense reports.
• Expert-level proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, Power BI, and Copilot.
• Strong organizational, communication, interpersonal, analytical, and prioritization skills.
• Ability to handle confidential information with discretion and work extended hours, including evenings, weekends, and holidays.

Nice to have

• Bachelor’s degree.
• Experience supporting strategic business cadence, PMOs, and cross-functional initiatives.

Culture & Benefits

• Non-hierarchical culture emphasizing collaboration, transparency, safety, and trust.
• Encouragement to challenge the status quo, bring structure to ambiguity, and develop creative solutions.
• Paid time off.
• Medical, dental, and vision insurance.
• 401(k) and other benefits for eligible employees.