Operations Administrative Manager

Location: Kyiv, Ukraine; based in the Kyiv Country Office

Company

hirify.global is an international humanitarian NGO supporting people affected by conflict and disaster in more than 40 countries and 29 U.S. cities.

What you will do

• Manage administrative services for the Kyiv Country Office and provide technical guidance to administrative teams in field offices across Ukraine.
• Oversee offices, warehouses, guesthouses, facilities, maintenance, supplies, utilities, internet, and related service contracts.
• Coordinate travel, train bookings, secure accommodation, mobility tracking, and arrival support for expatriates and visitors.
• Manage registration requests and temporary residence permit processes for expatriate staff.
• Standardize administrative services through policies, SOPs, meeting cycles, lease tracking, contracting, and negotiation support.
• Supervise administrative support for meetings and events, including venues, equipment, materials, and guesthouse capacity.

Requirements

• Bachelor’s degree in Social Sciences or a similar field.
• At least 3 years of relevant experience in supply chain, administration, human resources, or a similar position.
• Previous experience with an international NGO in a cross-cultural setting is advantageous.
• Strong organizational, time-management, communication, interpersonal, and conflict-resolution skills.
• Ability to coach and support others, work independently, and perform under pressure.
• Fluency in English and Ukrainian is required.

Nice to have

• Degree in Law.
• Master’s degree in a relevant field.
• Professional certification.
• Previous team-management experience and knowledge of team dynamics.

Culture & Benefits

• Work guided by the values of integrity, service, equality, and accountability.
• Support for critical reflection, power sharing, debate, and objectivity.
• Opportunity to contribute to humanitarian programs serving people affected by conflict and disaster.
• Regular work planning, performance reviews, and development planning for direct reports.