Office / Facility Assistant

TL;DR

Office / Facility Assistant (Administration): Ensuring smooth workplace operations and providing administrative support for employees and visitors with an accent on facility maintenance and vendor coordination. Focus on optimizing office supplies, managing security access, and coordinating with landlords to maintain a welcoming environment.

Location: Onsite in Kyiv, Ukraine (no hybrid option)

Salary: UAH 229,000 - 32,000,000 yearly

Company

NIQ is the world’s leading consumer intelligence company, delivering a complete understanding of consumer buying behavior through advanced analytics and state-of-the-art platforms.

What you will do

• Maintain a positive, helpful atmosphere and ensure the office is welcoming for employees and visitors.
• Manage office and kitchen supplies, including inventory tracking and timely reordering.
• Coordinate with reception, security, and cleaning teams to ensure smooth daily operations.
• Manage security access badges, meeting room bookings, AV support requests, and catering orders.
• Communicate building updates and coordinate daily employee requests with landlords or vendors.
• Support building maintenance routines, basic compliance tasks, and assist with office moves or renovations.

Requirements

• Bachelor’s degree or relevant professional experience.
• Around 3 years of experience in office support, coordination, or facilities roles.
• Strong communication and organizational skills.
• Comfortable working with vendors and learning facility management processes.
• Must be based in Kyiv for full-time onsite work.

Culture & Benefits

• International, supportive work environment with mentoring opportunities.
• Private health insurance and an Employee Assistance Program (EAP).
• Free access to LinkedIn Learning (20,000+ courses).
• Volunteer time off and employee recognition programs.
• Opportunities to participate in regional and global Employee Experience projects.