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3 часа назад

Associate Facilities Coordinator (Defense-Tech)

Формат работы
onsite
Тип работы
fulltime
Грейд
junior
Английский
b2
Страна
Ukraine
Вакансия из списка Hirify.GlobalВакансия из Hirify Global, списка международных tech-компаний
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Описание вакансии

Текст:
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TL;DR
Associate Facilities Coordinator (Defense-Tech): Managing front desk operations, visitor access, office activities, and day-to-day facilities support in an on-site Lviv office with an accent on visitor coordination, workplace readiness, and administrative accuracy. Focus on coordinating meetings, vendors, deliveries, events, and access processes while partnering with Facilities, IT, and Security teams.

Location: On-site in Lviv, Ukraine, Monday to Friday, 8:00am–5:00pm, with consistent presence required during posted hours

Company

hirify.global is a venture-backed defense-tech company developing intelligent systems, including autonomy software, aircraft, and simulation technologies.

What you will do

  • Greet and assist visitors, clients, and employees as the first point of contact.
  • Manage emails, general inquiries, visitor access, badging, and check-in processes.
  • Schedule meetings and manage conference room bookings.
  • Support office operations, including mail distribution, deliveries, supply inventory, and workplace readiness.
  • Coordinate with vendors and service providers and assist with office events and meetings.
  • Partner with Facilities, IT, and Security teams while maintaining accurate records and handling sensitive information discreetly.

Requirements

  • High school diploma or equivalent; an Associate or Bachelor’s degree is preferred.
  • 1–3 years of experience in a front desk, receptionist, or administrative role.
  • Strong verbal and written communication skills in English and Ukrainian.
  • Proficiency in Microsoft Office or Google Workspace.
  • Strong organizational skills, attention to detail, and the ability to multitask and prioritize in a fast-paced environment.
  • Professional demeanor with a customer-service mindset.

Nice to have

  • Experience in a corporate, high-growth office environment.
  • Familiarity with visitor management systems such as Envoy.
  • Experience supporting facilities or office operations.
  • Basic knowledge of access control and office security protocols.
  • Experience coordinating vendors, deliveries, and events, plus strong independent problem-solving skills.

Culture & Benefits

  • International EOR employment arrangement.
  • Full-time regular employee package may include bonus, benefits, and equity.
  • Offers are contingent on a cleared background check and possible reference check.
  • Compensation is influenced by skills, experience, certifications, licenses, and work location.

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