Office Manager

TL;DR

Office Manager (Administration): Managing daily office operations and coordinating cross-functional teams (Admin, IT, Safety) with an accent on vendor management, budgeting, and infrastructure coordination. Focus on overseeing office relocations, optimizing service costs, and ensuring compliance with HSE and IT policies.

Location: Must be located in Kyiv, Ukraine

Company

Developer of next-generation unmanned solutions across air, land, and sea, combining cutting-edge hardware with AI-driven software.

What you will do

• Oversee daily office operations and ensure smooth workflows.
• Coordinate Admin, IT, and Safety teams to support relocations, new office launches, and infrastructure changes.
• Manage relationships with 30+ suppliers, including tenders, contracts, and SLA monitoring.
• Prepare and control OPEX/CAPEX budgets, financial planning, and reporting.
• Lead office relocation, expansion, and optimization projects, liaising with landlords and contractors.
• Ensure compliance with HSE and IT policies and handle operational incidents.

Requirements

• Proven experience as an Office Manager or in a similar administrative/operations role.
• Strong organizational and multitasking skills with experience coordinating cross-functional teams.
• Knowledge of vendor management, budgeting, and project management.
• Proficiency in MS Office and office management software.
• English: Upper-intermediate level (written and spoken).
• Location: Must be based in Kyiv.

Culture & Benefits

• Company is a strong supporter of Ukraine with a local office established since 2022.
• Ambitious and visionary environment striving for technological excellence in aerial data.
• Focus on combining tech expertise with a customer-centric approach.
• Commitment to providing a runway for individual and professional growth.