Executive Assistant (AI)

Location: San Francisco, in-office five days a week. Standard business hours with flexibility for occasional early mornings, late evenings, or weekend touchpoints around travel and major events.

Salary: $140K–$160K annually.

Company

hirify.global is an AI contract intelligence platform used by companies including Uber, Meta, Canva, IBM, and Shopify.

What you will do

• Manage the CEO’s calendar end to end, including scheduling, prioritization, rescheduling, and protecting focus time.
• Make real-time trade-offs between competing priorities and escalate decisions when needed.
• Book and manage domestic and international travel, including flights, hotels, ground transport, itineraries, and on-site logistics.
• Handle expenses, receipts, reimbursements, inbox triage, follow-ups, and commitments.
• Coordinate office visits for customers, candidates, and partners, providing a thoughtful hospitality experience.
• Identify recurring problems and build systems to prevent them.

Requirements

• 4+ years supporting a CEO, founder, or senior executive in a fast-moving environment.
• Exceptional organization and the ability to manage many moving pieces without dropping details.
• Strong written communication, including drafting polished messages in the CEO’s voice.
• Comfort handling calendars, expense reports, reservations, confidential information, and personal logistics.
• Ability to work in person in San Francisco five days a week, with flexibility around travel and major events.
• Experience with Google Workspace, Slack, Notion, Ramp, and travel platforms, or the ability to learn them quickly.

Nice to have

• Experience supporting a founder through a Series B or scale-up phase.
• A strong sense of hospitality when supporting board members, customers, partners, and candidates.

Culture & Benefits

• Meaningful equity in a rapidly scaling company.
• Medical, dental, and vision coverage, plus life insurance.
• HSA, FSA, 401(k), commuter benefits, and unlimited PTO.
• Downtown San Francisco office with catered lunch, snacks, coffee, an in-building gym, and a dog-friendly environment.
• High-responsibility, fast-paced startup environment with direct partnership with the CEO and potential future support for other executives.