Executive Assistant (AI/Data Storage)

Location: New York City area; hybrid schedule of roughly three days per week in the New York office

Company

hirify.global is a global provider of AI and high-performance data storage solutions for demanding data centers across healthcare, finance, autonomous vehicles, government, academia, research, and manufacturing.

What you will do

• Support the Chief Legal Officer & General Counsel and the Chief People & Culture Officer across calendars, email, scheduling, priorities, and commitments.
• Prepare agendas, pre-reads, briefing notes, correspondence, presentations, and other executive materials.
• Coordinate domestic and international travel, itineraries, expenses, leadership meetings, offsites, board touchpoints, and cross-functional sessions.
• Track decisions and action items through completion and serve as a trusted contact for internal teams, candidates, advisors, counsel, and external partners.
• Coordinate legal operations, including outside counsel communications, signature workflows, governance records, invoice processing, legal spend reporting, and billing efficiency.
• Support sensitive People & Culture processes, leadership hiring, onboarding, team programming, visiting leaders, and executive special projects.

Requirements

• Eight or more years of experience supporting senior executives, including multiple leaders or C-level principals in a fast-moving environment.
• Demonstrated discretion when handling highly confidential legal, corporate, and people-related information.
• Exceptional organization, prioritization, judgment, written and verbal communication, attention to detail, and emotional intelligence.
• Ability to remain calm and precise amid ambiguity, changing plans, and competing priorities.
• Proficiency with calendar and email platforms, video conferencing, travel and expense systems, and document and presentation software.
• Based in the New York City area and able to work roughly three days per week in the office.

Nice to have

• Experience supporting a Legal, General Counsel, People, or HR executive.
• Exposure to a global company or a rapidly growing or transforming business.
• Experience coordinating board or corporate governance logistics.

Culture & Benefits

• Work directly with two senior leaders and collaborate with the wider executive support team.
• Support a global workforce across legal, people, culture, and leadership functions.
• Operate in an environment focused on innovation, customer success, and market leadership in AI and data storage.