Executive Assistant to CEO

Location: Mountain View, California, United States; hybrid setup with a minimum of three days in the office per week

Salary: $120,000–$160,000 annual cash compensation; equity may also be considered

Company

hirify.global builds expert AI agents for investment professionals, supporting high-stakes workflows at hedge funds, asset managers, and banks.

What you will do

• Manage the CEO’s complex calendar, domestic and international travel, priorities, and stakeholder coordination.
• Prepare meetings, track agendas and action items, and ensure commitments are completed.
• Handle internal and external communication on behalf of the CEO with appropriate judgment.
• Support cross-company operational and administrative projects.
• Run Mountain View office operations, including vendors, facilities, supplies, equipment, events, and team activities.
• Coordinate workspace planning and office scaling as the company grows.

Requirements

• 3+ years of experience supporting senior executives or founders.
• Experience working in a fast-paced, high-growth startup environment.
• Strong judgment and discretion when handling confidential matters.
• Concrete day-to-day use of AI tools, with exceptional written and verbal communication skills.
• Ability to manage multiple shifting priorities calmly and adaptably.
• Strong proficiency with Google Workspace, Slack, Notion, and other productivity tools.

Nice to have

• Direct experience supporting a CEO or founder.
• Background in office operations or workplace coordination.
• Experience building internal processes that improve organizational effectiveness.
• Strong emotional intelligence and interpersonal instincts.

Culture & Benefits

• Medical, dental, vision, FSA, and short-term disability coverage.
• 401(k) and pre-tax benefits, including commuting support.
• Unlimited PTO and flexible time to rest and recharge.
• Travel budget for conferences, customer visits, and team gatherings.
• Office equipment allowance.
• Visa sponsorship is available, subject to role and candidate eligibility.

Hiring process

• Interview accommodations are available upon request.
• Selection is designed to provide an equitable process for candidates from varied backgrounds.