Documentation Administrative Assistant

Location: Prague, Czech Republic

Company

HE Space provides managed services and human resources to the international European space sector, supporting engineering, science, software, operations, and administrative programmes.

What you will do

• Support the publication and administration of tender notices, contract awards, and contract modifications.
• Manage procurement, contract, classified, and configuration documentation.
• Maintain procurement records, databases, digital archives, repositories, and filing systems.
• Monitor shared mailboxes, coordinate responses, and handle documentation-related requests.
• Track changes to controlled documentation and support document lifecycle and configuration management processes.
• Prepare reports and operational records while supporting compliance with documentation standards.

Requirements

• Four years of experience in business or public administration.
• Experience with document and records management.
• Strong coordination, stakeholder management, communication, and customer-service skills.
• Ability to manage multiple priorities and deadlines with accuracy and attention to detail.
• Proficiency with digital collaboration tools and office applications.
• Security clearance is required for this role.

Culture & Benefits

• International working environment in the European space sector.
• Collaboration across finance, HR, procurement, ICT, and engineering functions.
• Work supporting major European space programmes and consulting activities.
• Inclusive and respectful workplace committed to combating discrimination and promoting gender diversity.