Business Support Coordinator

Location: Melbourne, Australia

Company

Chiesi is an international research-focused biopharmaceutical group operating in more than 30 countries and developing medicines and services across respiratory health, rare diseases, and special care.

What you will do

• Provide operational business support to the General Manager and Leadership Team, including complex calendar management, meeting coordination, travel bookings, itineraries, expenses, and confidential information handling.
• Prepare and distribute executive reports, presentations, and business documentation.
• Process purchase requisitions and purchase orders while maintaining procurement records and supporting timely vendor payments.
• Manage day-to-day office operations, including supplies, facilities, security access, contractors, equipment, and office vendors.
• Plan and deliver internal and external events, conferences, leadership offsites, workshops, and team-building activities.
• Coordinate event venues, catering, contracts, budgets, communications, timelines, vendors, and the event platform.

Requirements

• At least 5 years of experience in business support, administration, event management, or a related role within a complex organisation.
• Strong organisational, communication, negotiation, interpersonal, problem-solving, and time-management skills.
• Ability to manage competing priorities, meet deadlines, and work effectively in a fast-paced and changing environment.
• Proactive, adaptable, flexible, collaborative, and detail-oriented approach with strong integrity and work ethic.
• Strong Microsoft Office Suite capabilities and expert-level use of MS Teams and Zoom.

Culture & Benefits

• Access to professional development resources and training.
• Competitive benefits, wellness allowances, flexible working arrangements, and additional leave days.
• Culture focused on collaboration, respect, agility, sustainability, diversity, and inclusion.
• Work in a research-focused biopharmaceutical organisation with an international presence.