Executive Assistant, Global Clinical Development & Patient Advocacy (Biopharma)

Location: Hybrid role based out of the Bridgewater, New Jersey office, with remote work most of the time and in-person collaboration as needed

Salary: $39.00–$50.00 per hour

Company

hirify.global is a global biopharmaceutical company focused on transforming the lives of patients with serious and rare diseases.

What you will do

• Manage multiple executive calendars, schedule meetings, arrange travel, prepare expense reports, and summarize meetings.
• Administer team channels, maintain files and correspondence, and keep internal stakeholders informed.
• Coordinate purchase orders, statements of work, invoices, and the Procure to Pay process.
• Organize team meetings, town halls, engagement events, travel, logistics, and related arrangements.
• Prepare, format, proofread, and maintain Excel files, Word documents, and PowerPoint presentations.
• Coordinate with Legal and Compliance on Expert Service Agreements and other contracts while supporting departmental projects and process improvements.

Requirements

• Minimum high school diploma or equivalent; bachelor's degree preferred.
• Minimum 5 years of Executive Assistant experience, preferably supporting senior leaders in the pharmaceutical or biotech industry.
• Experience supporting multiple executives simultaneously and managing confidential or sensitive matters with discretion.
• Strong organization, attention to detail, flexibility, professionalism, and ability to manage multiple priorities in a fast-paced environment.
• Excellent calendar management and verbal and written communication skills.
• High proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.

Culture & Benefits

• Purpose-driven environment focused on patients, collaboration, curiosity, and meaningful progress.
• Comprehensive medical, dental, and vision coverage, mental health support, wellbeing reimbursement, and an Employee Assistance Program.
• Paid time off, fertility and family-forming benefits, caregiver support, and flexible work schedules.
• 401(k) with company match, annual equity awards, ESPP participation, and company-paid life and disability insurance.
• Learning programs, LinkedIn Learning, workshops, mentorship, networking, employee resource groups, and service opportunities.
• Minimal travel expected.