Administrative Coordinator, Regulatory Affairs

Location: Tokyo, Japan; hybrid work model

Company

hirify.global is a science-driven pharmaceutical and biotechnology company developing medicines for people with serious diseases.

What you will do

• Arrange business meetings, prepare minutes, and support Regulatory Affairs and Marketing Authorization Holder activities.
• Provide administrative support including filing, office supplies, business cards, postage, and phone coordination.
• Create, process, and track purchase orders and invoices.
• Coordinate domestic and international travel for Japan Regulatory Affairs staff and global visitors.
• Manage the Head of Japan Regulatory Affairs’ calendar, schedules, and expense reports.
• Support communications, onboarding, hiring, interviews, and operational activities for regulatory and safety teams in Japan.

Requirements

• Relevant degree or related discipline.
• At least 5 years of experience as a Group Administrator or Administrative Coordinator in a global company, preferably in the pharmaceutical industry.
• Strong organizational, multitasking, prioritization, judgment, communication, and interpersonal skills.
• Ability to work under pressure while maintaining attention to detail and handling sensitive information discreetly.
• Strong verbal and written communication skills in Japanese and English.
• Experience with Microsoft Word, Excel, PowerPoint, and Outlook.

Culture & Benefits

• Inclusive workplace focused on science, innovation, and meaningful patient impact.
• Collaboration with local and global colleagues across Regulatory Affairs, safety, Human Resources, and Talent Acquisition.
• Hybrid work model for the Japan Regulatory Affairs organization.
• Depending on country and role, benefits may include bonuses, equity awards, retirement benefits, health and wellness programs, insurance, paid time off, and family support.

Hiring process

• Background checks may verify identity, right to work, and educational qualifications in accordance with local law.