Office Manager

TL;DR

Office Manager (Administration): Providing comprehensive office and administrative support for hirify.global Australia with an accent on reception, executive assistance, and facility management. Focus on ensuring efficient office operations, coordinating with building management, and overseeing the Business Continuity Plan.

Location: Onsite in Melbourne, Australia

Company

hirify.global is a global specialty insurance provider.

What you will do

• Manage reception duties, including greeting visitors, handling telephone calls, and coordinating meeting room setups and catering.
• Provide dedicated administrative and diary support to the Managing Director and senior colleagues.
• Oversee office administration, including stationery stock, equipment maintenance, and general office tidiness.
• Assist with financial tasks such as expense analysis, budgeting, forecasting, and supplier onboarding.
• Liaise with building management and serve as the local Health and Safety Officer.
• Oversee and test the Business Continuity Plan (BCP) for the Australian office.

Requirements

• Experience working within a corporate environment.
• Proficiency in MS Office and the ability to quickly learn in-house systems.
• High degree of accuracy, flexibility, and a professional "can-do" attitude.
• Must be based in Melbourne, Australia.

Culture & Benefits

• Professional corporate environment with a pursuit of excellence.
• Customer-focused approach to problem-solving and relationship building.
• Collaborative culture that encourages helping others succeed and adapting to change.
• Emphasis on ethical standards, ownership, and professional development.