Administrative Assistant

Location: Onsite five days per week within 100 miles of Lexington, MA; US citizenship required.

Company

hirify.global provides technical services and IT solutions, including policy-compliant systems and security-focused support for defense research organizations.

What you will do

• Coordinate administrative activities for dynamic offices and support special projects.
• Manage training requirements and assist with employee onboarding and offboarding.
• Coordinate meetings, appointments, travel reservations, and complex calendars.
• Answer phones, escort visitors, maintain supplies, and process organizational forms.
• Process expense vouchers, electronic shopping carts, PCard purchases, and timesheets.
• File paper and electronic information while handling classified and confidential material.

Requirements

• US citizenship and ability to obtain an active Secret Clearance are required; interim clearance is sufficient to start.
• At least five years of progressively responsible administrative support experience.
• At least five years of experience with data entry, travel reservations, calendar management, filing, and meeting management.
• Extensive experience with Microsoft Office Suite, including Word, Excel, PowerPoint, Visio, and Outlook.
• Strong organizational, communication, interpersonal, time-management, and problem-solving skills.
• High school diploma, GED, or equivalent; post-high-school education is preferred.

Nice to have

• Bachelor's degree.
• Existing Secret or higher-level clearance.
• Department of Defense experience.
• Experience with SAP/SRM and electronic document management systems.

Culture & Benefits

• Fast-paced, customer-focused, and technically innovative work environment.
• Fifteen PTO days, ten paid holidays, floating holidays, and paid volunteer time.
• One week of paid maternity or paternity leave after one year of full-time employment.
• Tuition reimbursement of up to $5,000 annually for eligible full-time employees after six months.
• 401(k) plan with company matching and immediate vesting.
• Cell phone and internet reimbursement of up to $150 monthly, plus BYOD reimbursement of up to $1,500 every three years for eligible employees.

Hiring process

• Initial phone or Zoom interview.
• Onsite interview for candidates who advance.