Senior Administrative Assistant - Government Affairs (Biotechnology)

Location: Boston, MA. Hybrid schedule allows remote work up to two days per week, or five days per week on-site with ad hoc flexibility.

Pay range: $0–$0 base salary, plus eligibility for an annual bonus and annual equity awards.

Company

Vertex is a global biotechnology company focused on scientific innovation.

What you will do

• Provide independent administrative support to three senior government affairs leaders, including request screening, prioritization, escalation, and confidential information handling.
• Manage complex calendars across leaders, functions, sites, time zones, and external organizations using Microsoft Outlook.
• Arrange domestic and international travel, process expenses, and resolve time-sensitive travel and logistics issues through Concur.
• Coordinate consultant and vendor agreements, purchase orders, Statements of Work, invoices, payments, and records through Coupa and Icertis.
• Plan leadership meetings, conferences, off-sites, dinners, and external engagements, including venues, vendors, technology, contracts, and on-site logistics.
• Prepare agendas, meeting materials, presentations, correspondence, records, communications, onboarding activities, and cross-functional administrative projects.

Requirements

• At least 2 years of administrative experience or an equivalent combination of education and experience; high school or secondary school education is typically required.
• Experience supporting multiple senior leaders, preferably at the Vice President level, in a complex and fast-paced organization.
• Experience handling confidential matters and working with senior internal and external stakeholders.
• Experience in biotechnology, pharmaceuticals, healthcare, government affairs, public policy, or another highly regulated environment.
• Advanced proficiency in Microsoft 365, including Outlook, Teams, Word, PowerPoint, and Excel, with strong proofreading, formatting, and written communication skills.
• Ability to independently manage high-volume work, resolve non-routine issues, adapt to changing priorities, and maintain accuracy and compliance.

Nice to have

• Experience with Concur, Coupa, Icertis, or comparable enterprise platforms.
• Experience using AI-enabled productivity tools such as Microsoft Copilot in accordance with company policies.

Culture & Benefits

• Hybrid or on-site work options under the Flex @ Vertex program.
• Medical, dental, and vision benefits with paid time off and week-long summer and winter company shutdowns.
• Educational assistance, including student loan repayment support.
• Commuting subsidy, matching charitable donations, and 401(k).
• Equal employment opportunity, reasonable accommodations, and a non-discrimination commitment.